Month: August 2019

6 Tips Not to Fail in Choosing the Right Event Venue in KL

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It can be quite overwhelming to make the right decision on choosing the event venue in Kuala Lumpur. Whether you are planning for corporate events or wedding events, there are still many details to take note.

As an event planner, you will want to choose an event space that can please the guests and promote your company. These are the considerations to help you with planning.

 private function venue in kl

Criteria for the suitable event space in KL

  • Budget

Running out of the budget is the worst thing that can happen for you when you want to succeed in planning a corporate event or for an important occasion.

Plan what are things that you need for the event and consider for each and every additional cost.

For example, an event hall may look cost-effective, still, if it does not include the decorations, catering, amenities and services. You can expect more cost to add on apart from paying just the rental.

function hall for rent kl

Before you make the decision, be sure to ask if the price of the rental is included with all the requirements. It can be cheaper at the end, when you choose an event space for rent with additional details included in the original price, even though it may seem expensive at first glance. Check out Instapsace to know more.

  • Location, location, location!

Can’t stress it enough that it is crucial to choose the right location. With the right location, your guest can reach on time without struggling through the traffic in the city.

Consideration must be made for guest who may be invited from overseas or outside of the city, they may be staying in a hotel. With their convenience in mind, you can choose the event venue which near to their hotel.

 event hall in kl

For example, if they are staying at the hotel in Petaling Jaya, it would make more sense to choose an event space in Petaling Jaya.

If most of the guest are going to travel by cars, you should find a place which will have easy to access without much traffic.

  • Capacity

Another criterion to take note on is the number of people that you are going to invite. To ensure you can get earlier confirmation from the guest, remember to set a deadline for them.

This will enable you to choose the suitable event space in Kuala Lumpur with the size that is appropriate for your attendees.

  • Ambience

When you are organizing events like weddings, your clients may need small wedding venues like a simple garden wedding. Their ideal wedding may be cosy and relax atmosphere. You will have to find the matching wedding venue in KL with the ambience that your clients need.

  • Services & Amenities

Depending on the type of event, the amenities and services of the event space may be vital. For example, if your client wanted to hold a small launching for certain product, you will have to find a function hall to rent which has the audiovisual system or good lightings, tables and chairs included in the price.

  • Decorations

A private function venue may come as an empty space or with decorations. Decorations by yourself may cost a lot of money and time, and if you don’t have the sense in art, then it is always better to select a venue which comes with nice décor.

Event Management: How to Plan the Best Event Venue Kuala Lumpur

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When it comes to planning for a corporate event or birthday bash, there are two choices: do it yourself or hire a company to do it for you.  If you have no experience at all in event planning like finding event space for rent in KL, then be prepared as it is a complicated and tedious job. Click here to find out more information about planning an event.

It may be an excellent way to go for hiring a company for this demanding task.  It is undeniable that they can help to save lots of time for you.  With their service, your event will be even more memorable, organized and successful than can further showcase your organization.

 meeting room in kuala lumpur

Then again, if you have decided to use the assistance of an event management company, there are things you to look for in a good event management company.

Here is the checklist.

What is the characteristic to look for in an event management company to choose a suitable event venue in KL?


Have a background check on the company.  Be sure they have a brick and mortar company with the required legal documents available.  An event management company should have relevant expertise and have numerous projects.

 event venue kl

The number of projects they have worked on shows the experience of a company.  You can refer to their campaign to check if they have organized a successful event for their previous clients.

For example, inexperience one might get a meeting room for rent in KL when you need a birthday bash. Instead of getting you a training room for rent in KL, they got your garden venue that is suitable for weddings.

You will need a matured event planner from their company to select the right event space, to handle your budget efficiently, arrange the service of food catering and to ensure there are no hiccups before the event. Click here to learn more about the guides to choosing a better event space for you.


For a company which supplies their own audiovisual equipment can cut down the cost for you.  If they are renting the equipment, it will mean that they will charge higher for the service of planning out for you.

Attention to details

If an event manager is quick to realize the details which need their attention, they will be able to react fast to those insufficient areas and improve it.

For instance, when he or she is choosing a private function venue, if it is a product launch event, then the event manager should be aware of the details included in that certain venue like the amenities and services.

And ask questions like ‘does it fulfill the requirements of the client?’

If not, how can he or she improve it without involving too much cost?  Most importantly, able to handle and settle the last-minute changes for the exclusive event.

 training room for rent in kl


For starter, when you approach them, they should be making every effort to understand your requirements and giving you the consultation with the right strategy of planning.

When you have hired them, communication is crucial as it means they will be informing you about the recent changes and be notified of the progress.

The assumption is bad for any planning process, ability to communicate means they can truly transform your ideas and plan the ideal event for you.  To make an event impossible to forget, having two-way dialogue helps the planning process go even smoother.